Website Hosting with IMAP Email

Internet Message Access Protocol (IMAP) enables users to retrieve email via their favorite desktop email software such as Outlook, Thunderbird and Eudora.

IMAP is easy to configure and works by downloading the account’s email from the server to the desktop email software. IMAP is a time saving solution because users will not have to log into their hosting account every time they need to access their email. The advantage of IMAP mail is that the email remains on the server even after it has been downloaded. This is why IMAP is intended for email accounts accessed by more than one user or from multiple computers.

This storage feature also makes IMAP an ideal solution for backing up email. The drawback is that the stored email can become a significant burden to an account’s disk space. A POP3 email configuration is a better solution for email accounts that will only be accessed by one user or for customers concerned about disk space usage.

IMAPS is IMAP but over an encrypted Secure Sockets Layer (SSL) connection. IMAPS ensures that your email account’s username and password can not be viewed by others when transmitted from your computer.

With IMAP, the emails are downloaded on the client machine, but by default they are not deleted from the server. This means that you can re-read those emails on any computer at a later time, by accessing them on your server. You’re the one who decides when the emails will be deleted.

It is important to do a good job setting up the email accounts, after all, you only need to do a good job once and you’re set for a long time to come. I bet you’ll say it doesn’t much of a difference whether you keep emails on the server or not, but I can tell you that the difference is significant in certain situations. Say you are away in another town for a day or two. If you verify your email from another computer using POP “without the safety on”, you’ll have to save those emails on a disk for later reference, because they’ll be gone from the server. In addition to keeping the files on the server, I highly recommend that you keep an archive of all your important emails. Now, a hosting server usually can understand (speak) both POP and IMAP.

POP and IMAP are used to retrieve and manage our emails, but to send emails another protocol is used: SMTP or Simple Mail Transport Protocol. In programs such as Outlook you can setup the SMTP server at a different address than the one used for IMAP.

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Published: March 10th, 2009 by Chris Chong | Categories: Web Hosting | Tags: cape canaveral, emails, imap, imap website, password, pop3, send email, server, sonesta international